Jill Schafer

Category: Staff Accountant
Resume Link: hhtp://linkedin.com/in/jill-schafer

CPA with progressive experience with strong track record of effectively managing general ledger accounting, payroll, revenue and expense reporting, internal controls, reconciliations, journal entries, schedule preparations, process mapping, payroll process and tax reporting,

Contact Information

3444 Northmoor
San Antonio,TX 78230

Phone: 210-262-2696

Resume Details

  • Organized and maintained AR module for 400 families for accuracy of posted expenses and payments.
  • Strengthened payments on A/R aging by outsourcing payments plans to third-party vendor reducing bad debt expense by 50%.
  • Standardized the operational reporting process by developing a solution integrating different spreadsheets into a single database reducing preparation time of the month-end report.
  • Coordinated record keeping system of 7 sub-ledgers and cash flow analysis.
  • Monitored monthly department budgets, reconciling discrepancies and preparing accurate monthly financial reports for management.
  • Maintained database for 8 intra-company databases, removing duplicate records and correcting errors.
  • Reconciled balance sheet combining accounts from 4 intra-company ledgers.
  • Eliminated the dependency on use of a Line of Credit by assisting to manage and monitor income and expenses which resulted in overcoming a $1.5M deficit.
  • Streamlined bookkeeping operations by ensuring appropriate work slicing for accounting team.
  • Provided management with historical data of income and expenses to provide more accurate budgets for each income or expense account.
  • Responsible for preparing and posting asset, liability, revenue and expense postings including recurring and non-recurring journal entries.
Payroll Administration
  • Recognized for successfully and consistently checking figures, postings, and documents for accuracy; organizing, securing, and maintaining all personnel files and records in accordance with policies and procedures.
  • Classifying, coding payroll data, preparing, maintaining, auditing, accounting, managing ACH transactions, updating tax and insurance records, and completing timely period and year end closing procedures and reports.
  • Prepared bi-weekly payroll, withholding tax reporting, monthly reconciliations, and compensation letters for 120 full-time and 25 part-time employees.
  • Formulated spreadsheets to maintain confidential human resource records and complied reports from databases.
  • Provided employment verification, W4 and I9 requirements, and coordinated benefit administration and information for all employees.
Operations Support
  • Implemented audit system enhancements to reduce duplication of entries between company ledgers and audit software.
  • Assisted with annual external audit by preparing requested audit schedules.
  • Update company databases with adding new vendors , changes in  contact names and addresses and created document library system.
  • Prepared monthly income and expense statements for 19 Department and Division heads to assist them with budget maintenance.
  • Prepared monthly financial statements for Managements review.
  • Prepared reports for Finance and Facility, Investment Oversight and Board of Governors Committee meetings.
  • Answered department/division head questions regarding status of their budgets.
  • Answered questions from families about items on their student statements.
  • Performed all cash management functions between 8 bank accounts.
  • Assisted Booster Club and Family Association Boards with reporting financial status and membership communications.
Professional Experience TMI Episcopal,  San Antonio, TX Bookkeeper, October 1991 to August 2002 Controller/Asst to Director of Operations & Finance, September 2002 to September 2018 Education University of Texas, San Antonio, TX Accounting (51 hours) University of Northern Iowa, Cedar Falls, IA Bachelor of Science/Business Management Licenses Certified Public Accountant (CPA), March 2003 Notary Public    


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